Amended Bylaws of the Orlando Association for The Association for Computing Machinery Special Interest Group on Computer Graphics
Article I – Name and Scope
This organization shall be called the Orlando Association for Computing Machinery Special Interest Group on Computer Graphics, also known as the Orlando ACM SIGGRAPH. In these bylaws it will be referred to as the “Local” and the Association for Computing Machinery will be referred to as “ACM”.
The scope of the Local is the field of Computer Graphics.
The Local will support activities complimentary to the ACM and other ACM activities in the Orlando, and Central Florida area.
Article II – Purpose
1.The Chapter is organized and will be operated exclusively for educational, artistic and scientific purposes. Specific objectives are:
To promote an increased knowledge of and greater interest in the science, design, development, and applications of modern computing in computer graphics.
To provide a means of communication between persons having an interest in computing.
2. The activities of this Local will include the following:
Collecting and disseminating information through a newsletter, announcements and/or other publications.
Sponsoring meetings, conferences, symposia, discussion groups and workshops.
Organizing sessions at ACM conferences.
Serving as a source of information for its members, other ACM units, and the general public.
Working with other ACM units on activities such as lectures, professional development seminars and technical briefings.
Article III – Charter
This Local is chartered by the ACM. It is formed and will operate under the sponsorship of the ACM, the Membership Services Board, ACM SIGGRAPH, and the SIG Board.
This Local can be dissolved by consent of its members, or by action of the Membership Services Board with the concurrence of the SIG Board.
These bylaws neither supersede nor abrogate any of the provisions in the ACM Constitution and Bylaws or Policies and Procedures of the ACM that regulate SIG or chapter affairs.
Article IV – Membership
Voting membership in the Local shall be open to all persons who are ACM members or ACM SIG members, and other interested persons in the locality served by the Chapter whose Orlando ACM SIGGRAPH dues are paid in full at the time of an election or other official ballot.
Non-voting affiliate membership may be granted to other interested persons, upon request and payment of dues. Non-voting affiliate members shall include members of SIGkids, and honorary members.
Student membership in this Local is open to all current students with proper ID; student membership dues shall be determined by the Executive Council.
A person becomes a member of the Local by enrolling and paying any required dues.
Article V – Officers
The officers of this Local shall be: Chair, Vice-Chair, Treasurer, Secretary, Communications Chair, Membership Chair, Events Chair, Marketing Chair and Education Chair.
All officers of the Local must be professional members of ACM in addition to being professional members of ACM SIGGRAPH.
Candidates for office need not be members of ACM SIGGRAPH, however, if elected, they must become members of ACM SIGGRAPH.
Officers shall be elected by a plurality of votes cast by the voting members of the Local.
The officers shall take office on May 1 and serve for one year.
In the event of the death, resignation or removal of an officer, a special election shall be held at the next regular meeting following the resignation to fill the vacancy. The term of office shall be from the date of the special election until the following May 1.
Any Executive Council member holding more than one position on the Executive Council shall be entitled to one vote during Executive Council or Committee meetings.
The Executive Council may remove any officer or committee chair by a 2/3 vote of the entire Executive Council, with good cause.
Article VI – Duties of Officers
The Chair is the principal officer and is responsible for leading the Local and managing its activities in accordance with the policies and procedures of the ACM. The Chair shall preside at all meetings of this Local and of its Executive Council.
Vice-Chair will preside over meetings in the absence of the Chair. The Vice-Chair shall assist and support the Chair in the administration of his/her duties. The Vice-Chair shall also give emergency support and assistance of a temporary nature to any officer or committee chair whom, for unforeseen reasons, cannot fulfill a specific aspect of their
duties for a short period of time.
The Treasurer is the chief financial officer of the Local. Duties of the Treasurer include:
1. Managing the finances of the Local according to the policies and procedures of the ACM, including collecting dues and paying all bills.
2. Keeping full and accurate accounts of receipts and expenditures of the Local.
3. Completing and submitting of the Annual Financial Report to ACM Headquarters.
The Secretary shall keep the minutes of the Local’s meetings of the Local’s Executive Council meetings. The Secretary shall also handle all of the Local’s correspondence.
Other duties of the Secretary shall be:
1. Maintaining the records of the Local.
2. Preparation of the Local’s Activity Report and submission of this report to ACM Headquarters.
3. Notification to ACM Headquarters of any changes in the elected Officers of the Local.
4. Submission of any proposed amendment to these bylaws to the Chairmen of the Local Activities Board and the ACM Constitution and Bylaws Committee for approval.
The Communications Chair shall be the Local’s web master. He/she shall manage the chapter’s web site and work directly with the Membership Chair in managing the membership email list. He/she shall work directly with the Marketing Chair to make sure all information about the chapter reaches it’s members in a timely manner.
The Membership Chair shall maintain all membership records, work with the Treasurer in collecting dues, and oversee the Membership Committee.
The Events Chair shall be in charge of the physical arrangements for the Local’s meetings, any technical equipment that needs to be set up in advance, coordinating the meetings and handling protocol for the meetings.
The Marketing Chair shall handle the Local’s Public Relations and shall be in charge of all publicity. He/she shall write and distribute informationabout the activities of the Local to the appropriate media.
The Education Chair shall be in charge of local student activities and be the liaison between the Local and ACM SIGGRAPH Student Chapters.
Article VII – Executive Council
The Executive Council shall consist of the present officers of the Local, the immediate Past Chair, and the Board of Directors, who shall be defined as the Chairs of the Standing Committees, and up to ten Members-at-Large. The Executive Council shall appoint all Standing and Temporary Committee Chairs and Members-at-Large.
The term of the members of the Board of Directors shall be from the date of their acceptance of their appointment until the end of the calendar year.
Article VIII – Standings Committees
The Standing Committees of the Local shall be Student Outreach, Communications, Membership, and Members-at-Large.
The Student Outreach Committee shall work with the local school systems in developing programs that will expose students to computer graphics and promote interest in the field. They will also organize the membership under 18 and have their own meetings geared toward the interests of these members. The Committee will report the activities of these meetings to the Local.
The Communications Committee shall produce a web site and publicity materials for all members of the Local and any other people who may be interested in becoming members containing information about computer graphics in general and information concerning the
scheduled activities of the Local.
The Membership Committee shall actively recruit people in the area who are working in computer graphics or related fields, or show an interest in computer graphics, to join the Local and participate in its activities.
The Members-at-Large Committee shall be a group of Members-at-Large who are interested in participating in the planning of the Local’s activities with the Executive Council without being elected to an office or acting as a Chair of one of the other Standing Committees.
Article IX – Temporary Committees
The Executive Council may appoint such temporary committees as appropriate.
A Nominating Committee, consisting of at least three members of this Local, at least two of whom shall not currently be members of the Executive Council, shall be appointed by the Chair at least two months prior to the time the Election is to be held.
Any other committees the Local deems are required.
Article X – Meetings
General Membership meetings shall be held as planned by the Events Chair. The Local will conduct at least four meetings a year for the general membership.
Written notices of all meetings shall be distributed to all members at least ten days prior to any meeting. Notices of Executive Council meetings shall be made available to the General Membership.
The Local shall hold meetings only in places that are open and accessible to all members of the Association.
The Annual Business meeting shall be held at the last meeting of the program year. At this meeting the Treasurer shall present a report. Also, the election of officers shall be held.
Article XI – Disbursements and Dues
Disbursements from the Treasury for expenditures of the Local shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
Dues shall be fixed annually by the Executive Council.
Article XII – Amendment and Voting Procedures
All proposed changes to these Local Bylaws shall be approved by the ACM Chief Operating Officer and the ACM Constitution and Bylaws Committee before being presented to the Local membership for a vote.
No official business of the Local shall be conducted unless a quorum of the Local is present, or a quorum of the Executive Council is present.
A quorum of the Local shall be defined as five percent of the voting membership of the Local, or at least ten voting members, whichever is greater.
At Executive Council meetings, a majority of the Executive council shall constitute a quorum for the transaction of business.
A simple majority of the members present and voting shall be required to carry a motion.
Officers will be elected by a plurality of votes cast.
Article XIII – Dissolution of the Local
Dissolution of this Local by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Local for the purpose of taking this vote.
Should this Local be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by ACM’s Finance Director.